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Accounting Software: FreshBooks vs QuickBooks Comparison

  • 12 min read

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When it comes to managing your business finances, choosing the right software can be critical. You’re tasked with deciding between FreshBooks and QuickBooks, but what’s the bottom line? Which software provides the features, ease-of-use, and value that align with your business needs? Let’s compare FreshBooks vs QuickBooks across multiple categories, without any fluff, so you can make an informed choice.

In a Nutshell

  • FreshBooks caters to freelancers and small businesses with its user-friendly software and key features like invoicing and time tracking, while QuickBooks is more robust, suitable for varying business sizes and offers features like advanced inventory management.
  • Both FreshBooks and QuickBooks provide multiple pricing plans to fit different needs and budgets; FreshBooks is generally more affordable for smaller operations, while QuickBooks offers more tiered plans for growing and larger businesses.
  • Integration capabilities are a strong point for both QuickBooks and FreshBooks, with FreshBooks offering over 100 integrations and QuickBooks connecting with more than 750 apps to streamline business processes and financial management.

Accounting Software Overview: FreshBooks vs QuickBooks

Comparison of FreshBooks and QuickBooks accounting software

In the red corner, we have FreshBooks, a cloud-based accounting solution designed for small businesses and freelancers. It’s praised for its simplicity and user-friendly interface, making it a favorite among non-accountants. However, its functionality may not be for larger, more complex projects.

In the blue corner, we have QuickBooks, a robust financial software suitable for a range of businesses sizes and industries. It offers a wealth of features to manage finances and track business performance, but its interface is considered less intuitive than that of FreshBooks, potentially bringing a steeper learning curve. Next, see Freshbooks vs Quickbooks further breakdown.

FreshBooks Overview

When comparing QuickBooks vs FreshBooks, FreshBooks stands out due to its simplicity. Designed for individuals and small businesses, it offers a suite of basic accounting features such as invoicing, expense tracking, and time tracking. The interface is easy to navigate, and its cloud-based nature allows you to manage your finances from anywhere, anytime.

Particularly popular among freelancers and creative professionals, FreshBooks offers financial reports and tools specifically tailored for these users.

QuickBooks Overview

Conversely, QuickBooks caters to a broader range of businesses, including those with more complex accounting needs. It offers advanced features such as advanced inventory management features, invoicing, bank feeds, and insightful reports.

It may take some time to get accustomed to QuickBooks, but once mastered, it offers an impressive toolset for business financial management. With its continuous updates, QuickBooks has added web-based features for remote access and advanced inventory management to make tasks easier.

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Key Features Comparison

Invoicing and billing comparison between FreshBooks and QuickBooks

FreshBooks and QuickBooks both provide an impressive set of features that make them highly competitive in the small business accounting software market. But how do these features stack up against each other? Which software offers the best functionality for your specific business needs? Let’s compare their key features side-by-side.

FreshBooks offers customizable invoices, automatic tax calculations, a pre-populated chart of accounts, and time tracking, among other features. Meanwhile, QuickBooks shines with its easy invoicing, bill preparation, bank reconciliation features, and QuickBooks Payments for versatile customer payment options.

Invoicing and Billing

Expense tracking comparison in FreshBooks and QuickBooks

When it comes to invoicing and billing, FreshBooks vs QuickBooks breaks down with both offering robust invoicing software tools. FreshBooks’ invoicing features allow for customizable due dates, automatic tax calculations, and online payment options through major credit cards, Apple Pay, or bank transfers.

On the other hand, QuickBooks simplifies invoice creation and manages billing with ease. If you use QuickBooks Payments, customers can pay their invoices through various methods, adding to user convenience.

Expense Tracking and Management

Tracking expenses is a key feature for any financing software. FreshBooks allows you to keep all your receipts and expenses in one place with user-friendly tracking software.

In comparison, QuickBooks provides built-in expense reports, making it easier to manage and predict your cash flow.

Time Tracking and Project Management

Time tracking and project management are also well-catered for in both software. FreshBooks offers time tracking features that let you use a timer or enter time manually, providing a clear overview of time spent on different projects.

QuickBooks, however, does not have a comparable function.

Pricing and Plans

Comparison of pricing and plans for QuickBooks and FreshBooks

The right software for accounting with small business owners in mind, should not only meet your functional needs but also fit within your budget. To compare accounting solutions, consider both QuickBooks and FreshBooks, as they offer several pricing plans, making sure there’s a fit for businesses of different sizes and budgets.

FreshBooks offers pricing plans starting at $15, with a premium plan for unlimited billable clients. They also offer a 30-day free trial, allowing you to test the software before committing.

Conversely, QuickBooks offers different pricing options starting from $30 for the Simple Start plan up to $200 for the Advanced plan.

FreshBooks Pricing

FreshBooks offers three pricing tiers: Lite, Plus, and Premium. The Lite plan starts at $15 per month, offering basic features such as custom invoicing, unlimited expense entries, and time tracking.

The Plus plan, at $30 per month, adds unlimited clients and automation features. The Premium plan, starting at $50 per month, is perfect for larger businesses that need to bill many clients.

QuickBooks Pricing

QuickBooks offers four pricing tiers: Simple Start, Essentials, Plus, and Advanced. The Simple Start plan begins at $30 per month, providing essential features such as invoicing and tracking of expense.

The Essentials plan ($40 per month) and Plus plan ($70 per month) add features such as bill management and project tracking, while the Advanced plan ($150 per month) is designed for larger businesses with more complex needs.

Ease of Use and User Experience

User experience comparison between QuickBooks and FreshBooks

Let’s look further into the comparison, let’s consider the ease of use and user experience of both QuickBooks and FreshBooks. These are key aspects that can significantly impact the productivity and satisfaction of users.

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FreshBooks earns acclaim for its user-friendly interface and simplicity, making it ideal for small businesses and those without accounting experience. However, QuickBooks, while offering a wealth of features, is often considered less intuitive and may present a steeper learning curve, especially for those unfamiliar with accounting principles.

FreshBooks User Experience

FreshBooks is intuitively designed for simplicity. Its user-friendly interface is easy to navigate, and key features such as invoicing, tracking of expenses, and time management are easily accessible. This simplicity does not compromise its functionality, making it a great tool for freelancers and small businesses.

QuickBooks User Experience

While QuickBooks provides an abundance of advanced features, it’s user interface can be overwhelming for new users. However, once familiar with the platform, users can leverage it’s features to manage business finances effectively.

The interface is customizable, allowing businesses to tailor it to their specific needs, making it a versatile tool for businesses of all sizes.

Integrations and Add-Ons

The functionality of accounting software can be significantly expanded through integrations and add-ons, allowing businesses to connect their financial management with other aspects of their operations. FreshBooks and QuickBooks both offer an array of integrations, allowing for an efficient and interconnected business management system for billable clients.

FreshBooks offers integrations with over 100 partners, including:

  • Google Sheets
  • Zoom
  • QuickBooks Online
  • PayPal
  • Slack

QuickBooks offers integrations with over 750 popular business apps, allowing businesses to customize their accounting system to their specific needs.

FreshBooks Integrations

FreshBooks provides various integrations to enhance its functionality. These integrations include popular services such as:

  • Google Drive
  • PayPal
  • Slack
  • Google Workspace
  • Trello
  • WordPress
  • Mailchimp
  • Salesforce Sales Cloud

These integrations allow businesses to streamline their operations, managing their accounting alongside other key business functions.

QuickBooks Integrations

QuickBooks, including QuickBooks online, provides a broad range of integration options, connecting with over 750 popular business apps. These integrations include:

  • Amazon Seller Connector
  • eBay Connector
  • Shopify Connector
  • Expensify
  • Insightly
  • Google Sheets
  • Webhooks by Zapier
  • Salesforce
  • HubSpot
  • PayPal
  • WooCommerce
  • TSheets Time Tracking

These integrations allow businesses to enhance their financial management by linking it with other key business functions.

Mobile App Functionality

With today’s dynamic business environment, being able to manage finances on-the-go becomes vital. QuickBooks and FreshBooks both provide mobile apps, allowing businesses to manage their finances from anywhere, anytime.

The FreshBooks mobile app provides users with access to key features such as invoicing, tracking of expenses, and project management, providing a great tool for managing finances on-the-go. The QuickBooks mobile app takes it a notch higher, offering inventory tracking and advanced accounting features tailored for mobile use for the small business owner for their online accounting software.

FreshBooks Mobile App

The FreshBooks mobile app stands out for its ease of use and functionality. Users can:

  • Create and send invoices
  • Manage expenses
  • Track projects
  • Accept payments right from their mobile device

This makes it an excellent online accounting solution for small business owners, freelancers, and small businesses that need to manage their accounting on the go.

QuickBooks Mobile App

The QuickBooks mobile app offers a more impressive set of features for on-the-go accounting. Users can access QuickBooks data, work from anywhere, check reports, send invoices, and much more.

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The app also offers a touch-friendly interface, making it a versatile tool for managing business finances from anywhere.

Customer Support and Resources

When selecting accounting software, customer support and resources become important considerations. Some key support options provided by QuickBooks and FreshBooks include:

  • Live chat support
  • Phone support
  • Email support
  • Help center with articles and tutorials
  • Community forums

These options ensure users can get the help they need when they need it.

FreshBooks provides customer support through email, phone, and live chat, promising to answer any call within three rings and respond to all support emails in 90 minutes or less. QuickBooks provides support via online chat and phone, although the availability of these support channels may vary depending on the specific plan a user is on.

FreshBooks Customer Support

FreshBooks provides extensive customer support options. Users can contact support via phone, email, or live chat, ensuring they can get the help they need in a way that’s convenient for them.

FreshBooks also offers a range of online resources, including a support center with useful articles and a contact page for additional help.

QuickBooks Customer Support

QuickBooks provides a variety of customer support options, including phone support and online chat. Users can also access a wealth of online resources, including guides, tutorials, videos, and community discussions.

For businesses that need even more support, QuickBooks also offers additional services, such as QuickBooks Live Bookkeeping and QuickBooks Online Payroll.

Final Thoughts

After an intense showdown, it’s clear that both QuickBooks and FreshBooks offer powerful accounting solutions with their own unique strengths. FreshBooks stands out for its simplicity and user-friendly interface, making it an excellent choice for freelancers and small businesses with straightforward accounting needs. On the other hand, QuickBooks offers a wealth of advanced features and integrations, catering to businesses with more complex accounting needs.

In the end, the best accounting software for your business will depend on your specific needs, budget, and personal preference. Both QuickBooks and FreshBooks offer free trials, so you can test each software and see which one is the best fit for your business.

Frequently Asked Questions

How does FreshBooks compared to QuickBooks?

If you’re a freelancer or a small business looking to build strong client relationships, FreshBooks is a great fit with features like time tracking and unlimited invoicing. On the other hand, if you’re a medium or large business with plans to grow, QuickBooks offers more robust reporting and add-on features.

Who is FreshBooks best for?

FreshBooks is best for freelancers, solopreneurs, and small businesses that offer services and don’t intend to grow much. It offers time tracking, unlimited invoicing, basic project management, and basic reporting at a low price. It’s also great for easily putting together invoices and accepting various forms of payment.

How much does FreshBooks cost per year?

FreshBooks Plus Plan costs $279 per year when billed annually, with the option to start for just $7.50 per month with a promotional discount. You’ll have access to features like automated invoices.

Does FreshBooks do bookkeeping?

Yes, FreshBooks offers bookkeeping software that is flexible, mobile, and secure, making it easy to manage tasks such as tracking business expenses. Give it a try!

Which is easier to use, FreshBooks or QuickBooks?

FreshBooks is easier to use, especially for those without accounting experience. However, QuickBooks is powerful once mastered. Choose FreshBooks if you prioritize user-friendliness, but QuickBooks if you need advanced features.

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